Vice Deanship of Human Resources

A technical department in an executive and consultative capacity that carries out studies and development initiatives contributing to raise the level of performance and productivity with quality and effectiveness. It includes the following departments:

  •  Training and Development Unit
  •  Institutional Excellence Unit
  •  Quality Assurance Office
  •  Administrative Quality Office
  •  Digital Transformation Office

The section of the Administrative Development was transferred to the Deanship of Human Resources by His Excellency the President of the University through decision No. 42/23118 dated 03/07/1440 H.

Institutional Excellence Unit

The Institutional Excellence Unit was established by the decision of His Excellency the President of the University on 22/09/1441 H, in line with the aspirations of the University and its strategic plan and the adoption of local and international quality standards towards excellence in the level of performance, productivity and services provided. Following are the tasks of this Unit:

1. Implementing quality and academic accreditation procedures.
2. Conducting the University’s organizational studies and updates the regulatory manuals periodically.
3. Follow-up on the implementation of the approved work regulations and submitting suggestions for further development.
4. Facilitating the work procedures at the University, designing, and developing the models to be used, and adopting and updating the procedures manuals.

Following offices are included in this Unit:

  •  Quality Assurance Office
  • Administrative Quality Office

Training and Development Unit

The unit conducts the training needs analysis, develops the annual training plans, supervises the implementation of training and development programs and follows up on the results of its activities in order to raise the efficiency of the university’s administrative staff in a manner that supports the achievement of the university’s goals.
Among the tasks of the unit:
• Collecting and studying the training needs of the university's administrative staff.
• Developing and implementing training plans.
• Receiving and approving nomination applications for training programs held inside and outside the university.

Quality Assurance Office

The office seeks to ensure quality and accreditation through cooperation with the relevant authorities at the University, developing public policy and evaluating performance in all administrative units within the Deanship and the University, and spreading the culture of quality and continuous improvement of it.

Administrative Quality Office

The office strives to raise the administrative quality of the Deanship’s and obtain the degree of accreditation in quality and everything that will raise the level of performance in line with the standards of quality and excellence. 

Digital Transformation Office

This office analyses work procedures and electronic systems for their development to identify the immediate and future needs of the beneficiary sectors and coordinating among them. It subsequently redesigns the systems and procedures for the necessary selection of appropriate forms, answering the inquires of the beneficiaries and carrying out other work related to this field.

Employment Unit

It is the unit responsible for completing the regular procedures for recruitment and appointment to the university's educational body, it performs the following tasks:

  •  Completing the procedures of appointments and promotions for the post of Teaching Assistants, Lecturers, Research Assistants and Language Teachers after receiving the names of the accepted applicants by the committee.
  • Completing the appointment procedures and promotions for various position of Faculty Members after getting approval from the Scientific Council.
  •  Completing the appointment procedures after receiving the names of the accepted candidates approved by the recruitment committee for members of the Gulf Cooperation Council.
  •  Completion of transfer and delegation requests from external bodies.

Job Performance Unit

The job performance unit is concerned with measuring employee’s performance through specific standards and levels linked to the University’s goals. The University applies the performance management process in order to continuously raise the performance and productivity of its employees.

This mainly aims to achieve the following objectives:

  1. Improving and increasing employee’s productivity through performance evaluation consistent with the strategic goals that the University seeks to achieve.
  2.  Encouraging and enhancing individual achievements in order to achieve the spirit of teamwork.
  3.  Promote a culture of continuous learning and increase the employee’s development opportunities.
  4.  Enabling the University to continuously identify and appreciate high performing employees.
  5. Enabling the University to identify low- performing employees and prepare plans to enhance their performance.

Happiness and Loyalty Unit for Retirees

The Happiness and Loyalty Unit for Retirees was established by Administrative Decision No. 49091 dated 29/05/1440 H. This unit seeks to achieve a healthy balance between work and the employees professional and personal life as well as to enhance the culture of communication and interaction between employees and the work place by instilling the concept of contributing to society and spreading the culture of continuous learning and development for employees which supports the achievement of personal and professional goals and the desired accomplishments of the employee through planning and implementing initiatives and events that contributes to improving the work environment and institutional culture.

Prominent objectives of the unit are as follow:

1. Taking care of employee health: psychologically and financially.
2. Create an environment conducive to job stability.
3. Strengthening inter-relationships, which will positively affect job performance.
4. Preparing retirees before retirement, for a positive life ahead.
5. Fulfilling service loyalty for retirees and social communication.
6. Facilitating all procedures for termination of service for retirees.
7. Benefitting from the efforts and experiences of retired professors.
8. Continuity of communication between the retired employee and the University in order to create harmony between the University’s employees.
9. Establishing a comprehensive database for retired University employees to facilitate communication with them and to be benefited from their experiences.
10. Taking care of people with disabilities and the special needs of the employees at the University by creating a supporting environment for them.

Target Groups:

All University employees including educational staff, health staff, technicians and administrators on the job and retirees.

Auditing Office

The office carries out internal auditing and review tasks for the department and units of the Deanship to ensure the implementation of the regulations and policies adopted by the Deanship and the University, and it validates the procedures applied. 

General Administration of Human Resources

The General Administration of Human Resources seeks cooperation of its departments to carry out the affairs of human resources operations, while striving to continuously developing the services provided, raising the level of performance, and keeping abreast of Government developments and updates. The General Administration supervises all the departments and units listed under it in the Organizational structure which are:

  •  Payroll Section 
  • Saudi Affairs Section
  • Expatriate Affairs Section
  • Administrative Formation Section  
  • Employment Unit 
  • Government Relations Unit
  • Ticketing Unit
  • Employee’s Attendance Monitoring Unit

Payroll Section

The Payroll section performs the following tasks:

  • Prepares the Monthly Salary of the Employees in the University and at King Fahd University Hospital.
  • Preparing and executing financial dues of all kinds (overtimes – travel tickets, Scientific Council, End of Service reward, Scholarship Allowances, compensatory leave allowance, Compensation of the commission's fees, housing allowances, teaching hours allowances, furnishing allowance, bills for summer assignments, excellence allowance, disbursement of Education expenses for the children of faculty members, deportation allowance, direct compensation for public funds, remuneration for mail distributors). 
  •  Preparation and executing of deductions of all kinds and their direct impact on monthly salaries (absence deduction - Social Development Bank deduction - real estate development fund deduction - housing premium deduction - delay deduction - electricity consumption calculation - water deduction.
  •  Exclusion/revenue deductions - excluding salary/income deductions)
  •  Execution of annual bonuses.

Saudi Affairs Section

The Saudi Affairs Department carries out the Saudi employees’ affairs at the University for educational, health and administrative cadres including permits, promotions, bonuses, assignments and issuance of termination decisions according to the rules and regulations of the Higher Education Council and the Ministry of the Human Resources and Social Development.

It, also, updates the job data in the electronic systems and submits the required reports and statistics according to the specialty.

This section, also, cooperates with various departments and units of the Deanship to improve the level of performance and services provided to the beneficiaries of the Deanship in cooperation with the relevant committees.

Expatriate Affairs Section

The department carries out recruitment work and all employees’ affairs for Non-Saudi’s including procedures and preparation for employment and official correspondence with the concerned authorities inside and outside the University. Also, overseeing the university's electronic transactions in the platform of the Ministry of Human Resources and Social Development.

It, also, updates the job data for Non-Saudis in the electronic systems and submits the required reports and statistics according to the specialty.

This section, also, cooperates with various departments and units of the Deanship to improve the level of performance and services provided to the beneficiaries of the Deanship in cooperation with the relevant committees.

Administrative Formations Section

This section prepares the University’s budget (Chapter One) for each fiscal year, which includes the creation, elevation, and modification of certain administrative, health, academic and educational functions, processing data in the human resource system and documenting them in the Ministry of Human Resources and Social Development platforms.

Job competitions, keeps records of promotions for Faculty Members, following procedures linked with the job and updating job and employees’ data on the electronic system of the University and that of the Ministry of Human Resources and Social Development.

In addition, it participates in the work of the relevant committees and mutually work with the rest of the Deanship to improve and develop the services provided to the beneficiaries.

Government Relations Unit

The Government Relations Unit carries out the following tasks.:

1. Issuing and renewing residency permits.

2. Issuing exit, Re-entry and final exit visas.

3. Update new passport information.

4. Submit recruitment applications.

5. Activate visit requests.

6. Adding newborns.

7. The extension of the visit visa and the extension of the exit and return visa.

8. Passports review when there are notes.

Ticketing Unit

This Unit perform the following tasks:

  • Issuing boarding orders for Saudi and non-Saudi faculty members and administrative staff.
  •  Issuing boarding orders for beneficiaries from outside the university with official qualities, such as: visiting professors, delegations, and official personalities.
  •  Carrying out all procedures related to reservations and their timing and dealing with official and international airlines.
  •   Issuing boarding orders for scholarship students and students participating in official university assignments and the procedures that follow from them.

Employees’ Attendance Monitoring Unit

The unit was established by Resolution No. 73698 dated 11/4/1441 AH. This unit monitors the regularity of University Employees and its subordinate units, their commitment to the bylaws, rules and regulation, and prepares reports and recommendations in this regard.

Published on: 02 May 2021
Last update on: 06 May 2021