Position Description
It is an academic administrative position reporting to and cooperating with the assigned dean to oversee the educational, academic and research process for the graduate programs’ students and the units affiliated thereto at the college according to the organizational goals; to follow up implementation of the strategic plans set to achieve the university’s general goals; to oversee the academic and administrative cadre within the deanship. It is a position related to dean of the college and further a member of the college council.
Tasks:
- To oversee the units reporting to the vice-deanship.
- To oversee the college affiliates’ activities and develop their skills within the field of scientific research.
- To follow up and oversee creating research teams in the specialized and interdisciplinary areas of knowledge.
- To oversee developing the research strategy and its plan and set forth the mechanisms to implement same at the college.
- To develop the plans and regulations necessary to guide researchers and graduate students to serve the developmental goals and adopt the societal problems in their studies and researches.
- To follow up providing the financial support to researches from the university and the funding agencies outside the university.
- To oversee creating and developing the graduate programs in a way that meets the national needs and trends.
- To follow up implementing the orientation programs for the graduate students.
- To follow up the college scholars’ affairs abroad.
- To follow up the graduate students academically and regularity of registration and schedules in the graduate studies.
- To follow up the graduate studies’ processes, examinations and committees at the college.
- To oversee developing (updating and introducing) the graduate studies programs to align with the national strategies and job market requirements according to the university’s handbooks in this concern.
- To nationalize all the quality practices to ensure best practices related to the academic accreditation standards of graduate studies.
- To ensure providing adequate education environment including educational facilities, labs and all what is required for the graduate studies to ensure best practices.
- To follow up the scientific associations and chairs located in the college.
- To coordinate with Institute of Innovation and Entrepreneurship and support the college activities in this concern.
- To enhance the business environment at the university through holding events, workshops and lectures.
- To follow up all what is related to patents, registration files and the intellectual property rights and stimulate the college affiliates in this concern.
- To ensure the fulfillment of applications submitted by faculty members for scientific promotions, sabbatical leave, science communication and attending conferences.
- To oversee completion of all requirements of the scientific council at the university.
- To monitor achievement of the strategic plan of the college/university relating to the goals of scientific research and innovation as well as achieving the performance indicators related thereto.
- To generally coordinate with the college other relevant units, directorates and vice-deanships.
- To submit periodical reports to dean of the college on work progress within those units reporting to the college vice-deanship explaining achievements and difficulties.
- To follow up updating the college’s website regarding the college vice-deanship and the administrative units related thereto.
- To follow up the administrative work and attending meetings and all what is related to the Vice-Deanship for Scientific Research & Innovation and the units related thereto.
- To implement any other work or tasks assigned to him/her by dean of the college.
Units Reporting to Vice-Dean for Scientific Research & Innovation:
The College Council Secretariat Unit
- Receiving the academic department councils’ minutes after being approved by dean of the college.
- Following up the units reporting to the college vice-deans in preparing the college council memos.
- Preparing invitation to attend the council meeting and preparing its agenda and minutes and sending them (electronically) to the council members via (Acronis Access) and the university e-mail.
- Preparing the council minutes and oversee signing it and then referring it to President of the University’s office for approval.
- Following up referring the letters related to the council minutes to the competent authorities.
- Following up the transactions with the competent authorities.
The Scientific Affairs Unit of Graduate Studies
Enrolment and Registration:
- Registering students on PeopleSoft system and opening the sections at the beginning of each semester and further forwarding the results at end of the semester.
- Creating the electronic files for the admitted students.
- Preparing a database for graduate students and following up its updating consistently.
- Completing the requests made by graduate students for postponement of the semesters and their engagement thereafter.
- Following up the regulatory periods of study and student withdrawals.Preparing the supervision reports and an end of term report at end of each semester for the graduate students.
The Academic Programs and E-Services:
- Following up approval of introducing graduate studies programs.
- Completing transactions of granting the academic degrees for graduate students.
- Preparing the documents of graduate students after being approved from the college council and referring to the Deanship of Graduate Studies.
- Informing the concerned departments about the deanship’s decision after being approved by the university senate.
- Organizing the scientific discussions for the graduate students.
- Following up the faculty members’ teaching burdens and financial benefits.
- Preparing the statistics and annual reports of graduate students.
- Following up and preparing the mid-term and final examinations.
- Providing the statements and letters of identification for the graduate students.
Scholarship & Teaching-Assistants Unit:
- Following up the status of scholarship for teaching-assistants and lecturers (internal and external) at the college.
- Preparing the notes relating to such cases of MA and PhD scholarship regarding (scholarship- extension of scholarship- change of specialization- change of the university- distance education- scholarship postponement- ending scholarship- field trip- scholarship upgrade).
- Creating a database for scholars and updating it periodically.
- Preparing the statistics and reports of the Scholarship Unit.
- Referring the internal scholars’ financial benefits (books and references allowance, printing and bookbinding allowance).
- Preparing an annual report on scholarship status at the college.
- Following up with the Deanship of Graduate Studies regarding decisions and cases of scholarship.
Unit of Scientific Research, Innovation & Entrepreneurship
This unit is responsible for promoting the efficiency of the college being one of the distinguishing research centers which works upon cooperating and collaborating with the educational and research institutions and centers as well as civil society organizations nationally, regionally and internationally and further works upon developing new and innovative fields of research within rare and distinguishing specializations whose responsibilities are as follows:
The Scientific Council Affairs:
- Requests of employment on an academic rank (lecturer- assistant- professor) or promotion to an academic rank (associate professor- professor)
- Applications for sabbatical leave or the report of sabbatical leave.
- Leave request whether (extraordinary- maternity)
- Requests of early retirement or resignation.
- Requests of renewal for non-Saudi faculty members who (completed the regulatory years of service 60 years- completed 10 years of service).
- Requests of service extension for the non-Saudi faculty members who (completed the regulatory years of service 60 years)
- Requests of refereeing for publishing a scientific work.
- Requests to attend conferences (inside or outside the kingdom) whether through participation or only by attendance.
- Applications for receiving the award of excellence in scientific publication.
- Requests of transfer or secondment or assignment (from and to the university).
- Preparing a database for the Scientific Council’s transactions and workflow.
Studies, Research & Publication:
- Following up partnerships, interdisciplinary studies and knowledge exchange inside and outside the academic departments.
- Scientific misconduct (referring Scopus researches annually to the Vice-Deanship for Scientific Research after being individually verified).
- Ensuring the ethical approval for researches and surveys.
- Enumerating the joint researches with students.
- Enumerating the scientific production of the College of Arts’ faculty members
Innovation & Research Service:
- Overseeing the organization of scientific conferences and forums.
- Measuring the performance indicators for each goal of the strategic plan in the annual report based upon the departmental research plans and the unit data.
- Updating Cifal annually (to ensure that faculty members are linked to the university manually).
Transforming the Research Projects into Applied Solutions:
- Preparing the executive research plan and following up implementation of its projects and recording its procedures as well as following up the departmental research plans and evaluation of performance.
- Following up the research groups and teams as well as the projects.
Contact us
Dr.Samiya bint Misfr Al-Hajri
Vice-Dean for Scientific Research & Innovation.
Tel: 38003
Email: vdg.art.dam@iau.edu.sa
