Vice Deanship for Academic Affairs

This unit is responsible for welcoming and guiding new students, introducing them to the college and its various departments, and preparing them for study and university life. It also provides guidance to college students academically, psychologically, socially, and professionally, and provides them with advice, and cares for stumbling students and those about to stumble, as well as outstanding and talented students.

Objectives

• Preparing new students to adapt and acclimatize to university life. 
• Creating the appropriate conditions for achieving healthy growth for university students. 
• Providing students with accurate information about the college, regulations and rules, resources and academic programs.
• Enhancing students’ academic achievement, raising their capabilities, and overcoming the obstacles they face during their years of study.
• Reducing the chances of academic stumble (preventive guidance).
• Providing advice and assistance to college students with academic problems. Caring for and taking care of students who are at risk of failure.
• Sponsoring outstanding and talented students and providing what would enhance their capabilities and support their creativity.
• Providing care and assistance to students socially, financially, health-wise, psychologically and professionally in coordination with the relevant authorities in the college/university.

Tasks

• Implementing the unit's operational plan.
• Following p on academic supervision work in academic departments. 
• Providing care for new and transferred students. 
• Providing care for outstanding and talented students. 
• Providing care for students who are on warning and about to fail. 
• Activating the role of the supervising student. 
• Activating the services of the student support system in meetings, workshops, events, training courses, student activities and services and additional lessons (peer lessons) 
• Activating electronic services for academic supervision in the student records system 
• Measuring the effectiveness of academic supervision and guidance services and developing plans for improvement and development based on the results.
• Spreading the culture of academic supervision and its importance through meetings, bulletins and awareness campaigns (competitions - activities - events - highlights - videos ....). 
• Activating the academic supervisors' competencies program, training courses and workshops for teaching staff members in cooperation with the relevant authorities. 
• Helping students overcome difficulties and health/psychological/social/financial/academic problems during their university studies in cooperation with the relevant authorities. 
• Holding periodic meetings to discuss reports submitted by academic supervision coordinators in the scientific departments and student advisors to address difficulties and benefit from development proposals to improve the quality of performance during the current/next semester. 
• Preparing quarterly/annual reports regarding the unit's work, difficulties and proposals.

Publications

• Academic Supervision Guide.

The E-Learning Unit seeks to achieve the college’s strategic goal through the “Electronic Initiative” which aims to convert courses into fully electronic content in cooperation with the Deanship of E-Learning.

Objectives

• Enabling all teaching staff members to use e-learning and distance learning tools and systems.
• Providing the necessary support to teaching staff members and solving all problems related to e-learning and distance learning systems.
• Converting academic courses into electronic courses.

Tasks

• Implementing training plans approved by the Deanship of E-Learning at the University. 
• Spreading the culture of e-learning in the college, and setting development plans for the unit. 
• Holding and organizing training programs for teaching staff members and assistants in the college with the aim of training on the use of the Blackboard e-learning management system, and the use of modern technologies in classrooms. 
• Assisting teaching staff members in the college in producing and converting their courses into electronic courses in accordance with quality standards. 
• Raising the efficiency of female students in using the e-learning management system to develop their abilities for self-learning, synchronous and asynchronous technical communication skills with teaching staff members. 
• Providing support services in the educational process such as virtual classes and electronic tests. 
• Supporting research and studies in the fields of e-learning and distance education.

Publications

• E-Learning Guide.

The Schedules Unit is considered one of the important units in the Deanship of Academic Affairs at the college, as it performs tasks directly related to the progress of academic work in the college. 

The work in this unit continues throughout the academic year, as it generally prepares the study schedules for all departments in the college in coordination with the schedulers in the departments. 

The success of the schedule coordination process contributes and participates in the success of the educational process and thus in the regularity of study.

Vision

Excellence in performing the tasks assigned to the Academic Schedules Unit, ensuring the regularity of the educational process and improving its quality.

Mission

The unit seeks to contribute to the regularity of the educational process by carrying out the tasks and activities assigned to it by the college administration, which contributes to providing an educational environment with a clear vision that enjoys the application of quality standards.

Tasks

• Communicating with the schedulers in the departments to prepare the study schedules. 
• Prepare the study schedules for the first and second semesters, and the summer semester, and determine the dates of the courses, classrooms, and names of the teaching staff members in coordination with the schedulers in the departments.
• Coordination with other colleges that teach some courses at the college. 
• Informing students of everything related to the study schedules through the designated advertising screens, in addition to the college's Blackboard website. 
• Communicating with the registration unit to collect data and information about the number of unregistered female students to determine the number of sections in each course. 
• Preparing final, semester and summer exam schedules with department coordinators, and determining halls in proportion to the number of students.
• Determine the sections that the department needs according to the study plan and the number of students, in coordination with the registration unit.
• Determine the optimal capacity of the department’s courses in proportion to the halls and teaching staff members.
• Following up the changes in the academic schedule and make the required adjustments.

The Student Activities Unit aims, through student clubs, to instill religious, moral, national and social values ​​in the souls of students and to work on building and developing the personality of students through their participation in student activities. Many student activities fall within the unit.

Mission

Providing pioneering student activities and actively engaging students to provide them with distinguished skills capable of participating in international and local forums.

Objectives

• Strengthening the value of belonging to the university and loyalty to the homeland.
• Developing the spirit of affection and bonds of brotherhood and friendship based on Islamic values ​​among university students.
• Providing the opportunity for university students to participate in activities that suit their inclinations, abilities, readiness, talents and specializations.
• Participating in various events internally and externally, which enhances and develops the exchange of experiences.

Tasks

• Preparing the quarterly and annual work plan for student activities programs and their proposed budget in cooperation with the supervisor of each club to present it to the Dean of the College. 
• Supervising and following up on the implementation of student activity plans and programs, curricular and extracurricular activities provided to students. 
• Supervising the statements, approvals and permits for student activities. 
• Helping to activate student activities by holding various meetings and setting different times for them in practical ways that help develop the various skills and abilities of students.
• Following up on the collection of periodic reports from club supervisors to submit them to the Vice Dean of Student Affairs.
• Supervising the provision of courses and workshops provided to students aimed at developing the various talents of students in cooperation with clubs and academic departments. 
• Following up and reviewing advances and the budget of student activities with the Accounting Unit for Activities. 
• Organizing the workflow between the clubs and departments to which the students belong in a way that allows the activity programs to proceed on their planned path to achieve the desired goals. 
• Keeping a record of the work of these clubs, their programs, their impact, and the proposed recommendations to benefit from them in supporting student activity plans and programs in the future. 
• Supervising the activities and student club custodianship and coordinating event reservations with the custodianship unit. 
• Following up and organizing annual reports on student activities and submit them to the Vice Dean.
• Communicate with bodies, institutions and social centers to cooperate in order to support the process of student activity plans and implement them after obtaining the approval of the Vice Dean for Student Affairs.
• Supervising the registration of the names of participants in student activities.
• Following up on the certificates of participants in student activities.
• Spending from the budget for the activity according to the instructions regulating it.
• Contributing to the innovation of various methods to develop student activities and helping students adapt to them by conducting survey studies on activities that interest students.
• Playing an executive role such as participating in some student plan procedures such as reviewing the problems and difficulties that may restrict and delay the activation of those activities that are reported to it from those clubs and taking appropriate measures regarding them.
• Contributing to introducing the local community to the college by organizing various activities and events.
• Supervising the Student Council.

Publications

• Student Activities Service Guide.

The Academic Program Development Unit is a unit concerned with following up on the creation and development of academic programs.

Tasks

• Building the college plan to update or create academic programs for the academic year. 
• Following up the progress of the time plan for developing academic programs with the college's academic departments. 
• Following up the academic plan with the academic departments. 
• Periodically and quarterly following-up with the academic departments regarding updating and developing courses in content and references. 
• Periodically and quarterly following-up with the academic departments regarding course reports and the continuous development plan. 
• Following up and support the implementation of the recommendations related to the college in the report on restructuring academic programs approved by the University Council. 
• Submitting periodic and quarterly reports to the Deanship of Academic Affairs. 
• Studying proposals for environmental programs and dual and minor specializations specific to the college.. 

Defining the Admission and Registration Unit
It is concerned with serving students during the registration of their academic courses, solving their problems related to that, and following up on requests for apology, postponement, re-enrollment, change of specialization, and withdrawal from the course.

Services provided by the Admissions and Registration Unit:

1. Following up on registration requests through the student records system. 
2. Registering students on warning, visiting and transfers. 
3. Communicate with the College of Arts and Science track and submit requests to registering students in some of their courses. 
4. Registering students who are failing in all departments and the general level. 
5. Following up on requests to withdraw from courses. 
6. Following up on excuses for absence and respond to them with rejection or acceptance. 
7. Study the cases of some female students (additional opportunity - re-enrollment ...) 
8. Reviewing the lists of graduates and verify their accuracy and list any amendments, if any. 
9. Include and review the schedule of academic courses for the semesters and the summer semester. 

It is the link between the student, the academic department and the training institution. It plays a fundamental role in the process of scheduling the training schedule and selecting the training institutions that suit each department in the college.

Mission

Qualifying students to compete in the local labor market by forming effective partnerships with public and private sector institutions related to the college’s programs.

Tasks

• Organizing training registration procedures.
• Organizing follow-up of training requests.
• Measuring the quality of educational program outputs through field training.
• Supervising the trainee student during the training period
• Developing specialized knowledge, concepts and principles of the labor market among college students and providing them with the required practical skills and experience before graduation. 
• Enhancing theoretical study through practice through practical application. 
• Training on taking responsibility, adhering to deadlines, and respecting regulations and laws. 
• Training on working within a single team and developing communication and interaction skills with others. 
• Direct contact with the labor market and the local community, to renew and develop study plans when needed, to meet actual needs for that. 
• Enhancing cooperation and exchange of experiences between the college and training entities.
• Enabling governmental and civil entities to identify students' skills and attract them for employment

Publications

• Field Training Guide.

The Evaluation and Examinations Quality Unit at the College of Science and Humanities in Jubail seeks to implement the policies of the Evaluation and Examinations Quality Center, which was established as one of the executive projects of the first axis of the strategic plan of the University Deanship of Academic Affairs "High-quality academic programs", and to achieve one of the sub-goals of the first main goal "Improving the quality of existing academic programs", which is improving practices related to evaluation and examination. The Evaluation and Examinations Quality Center at Imam Abdulrahman bin Faisal University aims to adopt advanced systems and mechanisms for student evaluation and examining in a way that achieves quality standards and academic accreditation based on justice, objectivity and responsibility.

Objectives

• Cooperating with the Quality Center for Evaluation and Examinations of the University Deanship of Academic Affairs. 
• Supervising the work of the Quality Committee for Evaluation and Examinations in each academic program in the college. 
• Ensuring the quality of the student evaluation and examination process in the college. 
• Following up on the implementation of the evaluation and examinations policies at the university in all college programs. 
• General supervision of building question banks for courses in the college. 
• Coordinating with the Quality Center for Evaluation and Examination and the specialized training bodies at the university to train teaching staff members on how to prepare and implement student evaluation tasks and activities. 
• Preparing technical reports on exams and other evaluation tasks in the college and clarifying strengths, weaknesses and outstanding practices and submitting them to the center. 
• Other tasks and assignments, as determined by the Quality Center for Evaluation and Examinations at the university.

Examinations Procedure Office

It is concerned with organizing the procedures for the final theoretical exams.

Tasks:

• Taking care of the approved instructions and regulations related to the examination system at the university and ministry levels and disseminating them to the target groups (teaching staff members - students)
• Issuing approved job description cards for each of:

- Exam Management in the Academic Department

- Committee Head - Committee Member - Monitoring Member

- Question Management Committee in the Academic Department

• Electronically announce the final exam schedules and their locations in coordination with the Schedules Unit. 
• Prepare exam halls and ensure that they meet all requirements and are ready in coordination with the Services Unit. 
• Design the forms and applications* used in exam management and circulate them to the departments. 
• Absolute organization of conflict cases and direct supervision of them in terms of identifying committees and announcing them, coordinating the receipt and delivery of question and answer papers, and providing supervision. 
• Coordinate with departments to achieve the ideal distribution standard for each of: the number of students per supervisor, and the number of students in one hall. 
• Securing the wings and corridors leading to the halls with a sufficient number of security officers and communicating in this regard with the concerned party in the college building. 
• List the cases of departments' need for supervisors in cases of shortage and submit them to the Deanship of Academic Affairs for cooperation in covering it. 
• Pre-listing the cases of deprivation by theDeanship of Academic Affairs and ensuring their clarity to the student, the course professor, and the department. 
• Daily follow-up of the progress of the final exams and monitoring what is noteworthy.
• Monitoring all activities related to the test management process and preparing them as supporting evidence in the self-study procedures of academic departments.
• Collecting detailed reports submitted by departments according to a unified form prepared by the unit.
• Preparing an annual report on the unit's work, provided with statistics and graphs.
• The tasks included are coordinated with the test management and question management committees within the academic departments.

Publications

• Examinations Procedure Guide.

A unit concerned with serving graduating students, completing their procedures, and delivering their graduation documents.

Tasks

• Reviewing and announcing lists of expected graduates.
• Submit graduation documents and release of party to graduates.
• Reviewing and announcing lists of expected graduates for practical training/field training.
• Submit a request for additional services (editing a document - printing an academic record) to the Beneficiary Service Unit at the university.

It is a unit that is concerned with following up on the academic status of students to help them adapt to university life and provide them with academic support to build a successful and sound academic experience at the college. It also provides support and guidance to students at the college and works to develop their academic, social, psychological and professional skills. The unit works in coordination with the University Counseling Center

Vision

To provide the university community with a comprehensive, high-level service to develop capabilities and develop permanent learning skills with high-quality efficiency that achieves excellence locally, regionally and globally.

Mission

The University Counseling Center seeks to provide high-level mental health services that support students’ academic, developmental, psychological, personal, and social interests. To achieve this, the Counseling Center provides individual counseling, group counseling, academic counseling, career counseling, emergency and crisis intervention services, awareness programs, psychological assessment, and psychological consultations. The team is constantly updated on the latest counseling practices and research findings in the field of counseling, and they provide research that contributes to improving the university environment.

Value

Healthy organizational environment, diversity, privacy, striving for excellence, collaboration

Publication

• Academic Extension Guide.